PLANMECA'S COMMITMENT TO DATA PROTECTION
Planmeca Group is committed to protecting your privacy.
We respect your rights as a data subject. We will always inform you of our privacy practices and the purpose and legal basis of data processing when we collect your personal data. We store personal data only for as long as necessary.
We share personal information only with appropriate and authorised third parties that also comply with our privacy policies. We always use appropriate transfer mechanisms and security measures when processing and transferring personal data.
PLANMECA PRIVACY NOTICE ON PERSONAL DATA PROCESSED IN CAMERA SURVEILLANCE
Planmeca takes care of the safety of its employees and visitors to the property through camera surveillance when other means to ensure safety are inappropriate.
This privacy notice describes how Planmeca Group (hereinafter “Planmeca”) collects, manages and protects your personal data in connection with camera surveillance. This privacy notice is addressed to Planmeca's personnel and persons working and visiting Planmeca properties in Helsinki, Finland.
This privacy notice describes how Planmeca processes personal data as a controller.
PURPOSE AND LEGAL BASIS OF THE DATA PROCESSING
Camera surveillance records persons moving about in camera-controlled facilities as personal data in the form of video images. The video material is not intended to identify the persons recorded, except when the video material is needed in connection with an offence, theft or other typically safety-related event; in which case persons may need to be sought and identified with regard to the video material. Personal data collected under camera surveillance is used to:
- detect outsiders and prevent them from moving about in closed spaces
- prevent and detect theft of Planmeca-owned devices, equipment and software when the amount of financial damage is significant
- prevent personal injury or injury caused by automatically operating machines
- monitor the automated testing of medical devices, in which case the positioning and operation of cameras is planned so that employees or other persons in the area are not recorded on video unnecessarily.
Planmeca processes personal data only if there is a legal basis for it. The legal basis depends on the personal data concerned and the specific circumstances under which they are processed.
Planmeca processes personal data collected under camera surveillance on the basis of a legitimate interest. In some cases, personal data may be processed on the basis of voluntary consent. When material stored under camera surveillance is handed over to the police authorities, the processing is carried out on the basis of law. When processing is based on a legitimate interest in accordance with Article 6 of the GDPR, we carefully assess that such processing is compatible with the data subject's rights.
PERSONAL DATA GROUPS TO BE PROCESSED
In camera surveillance, Planmeca processes the following personal data groups:
- video and image material of registrants
- name and location of the recorded person when there is a need to establish the identity of the person recorded from the video or image material.
Planmeca receives video and image material only from its own systems.
RETENTION PERIOD
Planmeca will store personal data only for as long as necessary to fulfil the purposes described in this privacy notice, mandatory legal requirements, or a legal claim.
Planmeca regularly assesses the necessity of camera surveillance and the need to store the personal data generated in connection with it, as well as the legal basis for processing in accordance with its internal operating instructions, but at least once a year. In addition, Planmeca will conduct all reasonable measures to ensure that, considering the purpose of the processing, all inaccurate, incorrect or obsolete personal data will be erased or rectified without delays.
TRANSFER AND PROCESSING OF DATA OUTSIDE THE EU/EEA
Planmeca will not transfer the personal data described in this privacy notice outside the EU/EEA.
In some cases, Planmeca may share personal data with its group companies located in Helsinki, Finland. Planmeca may also transfer personal data to its subcontractors who process the data on Planmeca's behalf, for example in the operation, maintenance and support functions of IT systems. Planmeca will only disclose information to the executing authorities if required by legal requirements.
SECURITY OF DATA PROCESSING
Planmeca maintains appropriate and adequate organisational, technical and physical safeguards to protect personal data disclosed to Planmeca against unlawful or unauthorised destruction, alteration, use or disclosure, or loss. Only authorised persons have access to the personal data held by Planmeca. Their access to the data is strictly based on the need for access. Planmeca requires that all employees with access to any personal data observe strict confidentiality.
DATA PROTECTION RIGHTS
In accordance with the applicable data protection legislation, you have the right to:
- access your personal data held by Planmeca
- request Planmeca to rectify any inaccurate or incorrect personal data
- withdraw your consent at any time if the processing of your personal data is based on your consent
- in some situations, require that your personal data is transferred to a third party
- in some situations, require the erasure of data or the restriction of processing of the data or object to the processing of the data.
If you wish to exercise any of the above rights, please contact us at dpo(at)planmeca.com.
You have the right to lodge a complaint with your local data protection authority if you are not satisfied with Planmeca's privacy practices.
PLANMECA'S CONTACT INFORMATION
We have appointed a Global Data Protection Officer. If you have any questions about Planmeca's privacy policies or need more information, please contact the Data Protection Officer at dpo(at)planmeca.com.
CHANGES TO THIS PRIVACY NOTICE
If necessary, Planmeca may update this privacy notice without prior notice in accordance with changes to the privacy policy. This notice was updated on 3 March 2021.